1.      DEFINITIONS

Booking Form is the agreement that governs your Event Package and which incorporates these terms and conditions and may also be referred to as the Agreement.

Event means the Ignite Partners event specified in your Booking Form.

Event Fee means the fee as set out in the Booking Form.

Event Package has the meaning given to it in clause 2.

Event Space has the meaning given to it in clause 2.

Materials mean any of your materials, products, items and signage, as specified in your Booking Form.

Representative means your employees, servants, contractors, sub-contractors and agents.

Specified Currency means United States dollars or another currency as specified in your Booking Form.

Us means Ignite Partners Limited.

You means the entity that has entered into the Booking Form / Agreement and any of its Representatives.

2.      OUR COMMITMENT TO YOU

We will provide you with:

• entry to the Event;
• an information manual containing information about the Event;
• an allocated and dedicated meeting space to use at the Event which includes a table, chairs, a sign with your company logo, and electricity supply (Event Space); and
• access to an online meeting planner so that you can schedule meetings with attendees of our Event,

(the Event Package).

3.      PAYMENT

• You must pay 100% of the Event Fee which is due upon execution of the Booking Form.
• All charges are payable in the Specified Currency unless otherwise agreed in writing.
• Where payment is not made in accordance with this Agreement, your Event Package may be re-allocated, and any loss incurred by us in connection with such non-payment must be paid by you.

4.      CANCELLATION

• Subject to (b) you may cancel your Event Package by written notice to us (Cancellation Notice).
• You are only entitled to reimbursement of 50% of the Event Fee if we receive your Cancellation Notice more than 60 days before the Event. For the avoidance of doubt, if you cancel within 60 days of the Event no reimbursement of the Event Fee is provided.

5.      EVENT RULES

You must comply with all applicable laws and regulations in connection with your participation at the Event and any Event rules or requirements we may communicate to you.

6.      YOUR MATERIALS

• You must only display your Materials within your allocated Event Space, unless otherwise agreed in writing.
• Your Materials must not extend beyond your Event Space, obstruct or restrict any open spaces or other customers’ allocated meeting spaces or cause any inconvenience.
• If we determine, in our sole discretion, that any of your Materials are inappropriate or you are in breach of (a) or (b), you must remove the Materials we specify from the Event at your own cost.
• We may alter the layout of any Event floor plan and the position of your Event Space without notice.

7.      RETURN TO ORIGINAL CONDITION

You must return your Event Space back in its original condition by 5pm of the last Event day (or such other time as we communicate in writing to you).

8.      ATTENDANCE

• We are not liable for the failure of the attendance of any customers; or any number of attendees at the Event for any reason beyond our reasonable control.
• We do not guarantee that any company or individual will attend the Event. Any materials (including but not limited to floor plans) which include the name of a company; or statement made by us in relation to a company or individual’s attendance or potential attendance at the Event does not constitute a warranty or guarantee of such attendance.
• You agree that your Event Space is not contingent upon the attendance of any other customer or attendee at the Event.

9.      TERMINATION

• We may terminate this Agreement at any time if you:
• become insolvent or you enter into liquidation, administration, receivership, or any similar process;
• breach any material obligation of this Agreement;
• breach any applicable laws, regulations or Event rules or requirements;
• or you engage in any conduct that we deem detrimental to the Event or its attendees including but not limited to unethical behaviour including harassment, discrimination, or other inappropriate behaviour towards attendees and staff.
• If we terminate pursuant to (a) you will not be entitled to any refund of your Event Fee or expenses paid, and if the Event is already underway you must leave the Event promptly, and we may prohibit you from attending any future Events.

10.    EVENT CHANGES

• We may change the venue, date, time, or format of the Event without prior notice.
• You shall not have any claim against us in respect of any loss or damage whatsoever consequent upon the Event failing to be held for any reason outside of our control, or the Event venue being or becoming wholly or partially unavailable for the holding of the Event for whatever reason.
• If by re-arranging the venue, the period of the Event, postponing the Event or by doing any other reasonable thing so that the Event can be held, your Agreement shall be binding save that it shall be deemed to be varied to allow for the necessary change in venue, dates or period of the Event, location or otherwise.
• In the event of any abandonment, postponement or limitation of the Event, any limitation of the use of the Event venue or any part thereof, or any failure of our services provided, you shall have no claim against us in respect of any resulting loss or damage.
• We accept no responsibility if delivery of goods and materials or the execution of work is held up or prevented by any cause beyond our control, including without prejudice to the generality of the foregoing: war, Act of God, strike, lock-out, labour disturbance or restriction; failure by you to give instructions or supply the necessary information to us in due time.

11.     LIABILITY

• You are responsible for your Materials and property at the Event. We and the venue owners are not liable for any loss or damage to your Materials or property regardless of the cause.
• We are not liable for any loss or damage whatsoever sustained by you by reasons of any defect in the Event venue caused by fire, storm, tempest, lightening, national emergency, war, labour dispute, strikes or lock-outs, civil disturbances, explosion, acts of terrorism, inevitable accident, force majeure or any other cause not within our control whether euisdem generis or not for any loss or damage occasioned if by reason of the happenings or any such event, the opening of the Event is prevented or postponed or delayed or abandoned, or the Event venue becomes wholly or partially unavailable for the holding of the Event.
• To the extent permitted by applicable law, our maximum aggregate liability in contract, tort (including negligence) or otherwise, however arising, under or in connection with this Agreement shall be limited to 50% of the Event Fee. Our liability will be reduced to the extent the loss or damage is caused, or contributed to, by you or any third party.

12.    INDEMNITY

• You indemnify us against all liabilities, costs, expenses, damages and losses (including but not limited to any interest, penalties and legal costs (calculated on a full indemnity basis) and all other professional costs and expenses) suffered or incurred by us (including to a third party) arising out of or in connection with:
• any damage caused by you to the Event premises or your Event Space; and
• your acts or omissions.

13.    INSURANCE

• You confirm that you shall arrange a comprehensive insurance policy, at your sole cost, for the following:
• loss, theft or damage to any of your Materials or property owned or controlled by you at the Event to their full replacement value;
• to cover any loss, damage or claim arising directly or indirectly from the Event being delayed, postponed, prevented or abandoned from causes outside of our control since we accept no liability in such eventuality;
• to cover the indemnity you provide at clause 12.

14.    PROMOTION AND NON-RELIANCE

• We will use reasonable efforts to promote the Event but may change how the Event is promoted and organised notwithstanding any previous statements as to strategy.
• Any statements made by us as to audience projections or methods or timing of promotion constitute only general indications of our Event promotion and organising strategy and does not amount to any representations, warranties or guarantees and you confirm that you have not relied on these statements in entering into the Agreement.

15.    GENERAL

• A party must not assign its rights or novate its obligations under this Agreement without the other party’s prior written consent.
• No rule of construction applies to the disadvantage of a party because that party was responsible for the preparation of, or seeks to rely on, this agreement or any part of it.
• Subject to clause (c), this Agreement may only be varied by written agreement between the parties.
• The parties agree that an electronic signature has the same effect as a handwritten signature.
• This Agreement constitutes the entire agreement between the parties and supersedes any previous agreement or representation relating to the Event Package or Event.
• This Agreement is governed by the laws of Hong Kong law and the parties agree to submit to the exclusive jurisdiction of the Hong Kong courts.